👥
Licences for people who left
Accounts stay active after staff move on, and each one keeps billing. We match every licence to a current person.
Spend less on IT and software, without losing what works
We work with businesses on the finances of their technology: software subscriptions, licences, phone bills, hardware and IT support itself. You see where the money goes, what can be cut, and what it would cost to switch, before anything changes.
Where the Money Goes
Where small businesses usually overpay
These show up in almost every office we look at.
🔁
Two tools doing one job
Separate video, chat, file-sharing and storage subscriptions often duplicate what Microsoft 365 or Google Workspace already include.
⬆️
The wrong plan level
Not everyone needs the top tier. Many staff can move to a cheaper plan without losing anything they actually use.
☎️
Legacy phone lines
Traditional business lines and long-distance charges cost more than a modern VoIP system that keeps your numbers.
🔄
Auto-renewals at list price
Annual renewals quietly roll over at full price. We track renewal dates and negotiate or switch before they hit.
🧾
Surprise IT invoices
Hourly break/fix billing makes a bad month expensive. A flat monthly plan turns IT into a number you can budget.
How We Do It
Our cost review, step by step
1
List every recurring charge
Software subscriptions, Microsoft 365 or Google Workspace, phones, internet, cloud storage, hardware leases and IT support. Everything that bills you monthly or yearly.
2
Match it to real use
We check who actually uses each tool and which features they need, from the admin consoles where we can and by asking your team where we can't.
3
Recommend, with the numbers
For each item: keep, downgrade, consolidate, replace with an alternative, or cancel. You see the current cost, the new cost and the one-time cost of switching.
4
Make the changes
We do the migrations, move data and settings, and cancel old services so you never pay for two at once.
5
Keep watching
For clients, we track renewals and new charges every month, so savings don't creep back.
6
Plan the year ahead
An IT budget with hardware refreshes spread out, licence true-ups planned, and no large surprise purchases.
Alternatives
Cheaper software, licences and subscriptions
Sometimes the saving is a different product. Sometimes it's the same product on a better plan. We only suggest a switch when the numbers and the day-to-day experience both work.
- Microsoft 365 and Google Workspace plans matched to what each person uses
- Using tools you already pay for (Teams, OneDrive, SharePoint) instead of separate subscriptions
- Lower-cost or open-source alternatives where they genuinely do the job
- VoIP phone systems in place of legacy lines (VoIP systems)
- Password management included free with every plan, instead of a separate subscription
- Hardware bought or leased at the right time, with refreshes spread across years
Working with your finances
We help with the numbers, not just the tech
We'll sit down with you or your bookkeeper to build a realistic yearly IT budget, decide what to buy now and what can wait, and line up licence renewals with your fiscal year.
You get a plain-language summary you can hand to your accountant.
By Industry
Where savings usually come from
Clinics & dental offices
Duplicate fax and phone services, unused workstation licences, and overlapping backup products.
Law firms & professional offices
Document, signing and file-sharing tools that duplicate Microsoft 365, plus licences for former staff and students.
Small businesses
Legacy phone lines, consumer-grade subscriptions on personal cards, and hourly IT bills that a flat plan replaces.
Questions
Cost reviews, answered
No. The first 15-minute review call is free and has no obligation. Clients also get an ongoing review of recurring software and IT charges as part of their plan.
No. We show you the numbers and the options. You decide what changes. Sometimes the right answer is to keep a tool and move to a cheaper plan of it.
A list of your recurring charges is enough to start: software subscriptions, Microsoft 365 or Google Workspace, phone and internet bills, and any IT invoices from the last few months.
We do. When a change makes sense, we plan it, move your data and settings, train your staff if needed, and cancel the old service so you aren't paying twice.
Book a free software bill review
Bring a list of what you pay for. In 15 minutes we'll point out the likely savings and what it would take to get them. No obligation.